Sub: Inviting Quotation/Tender for the Crew Layover Accommodation at Riyadh.

 

 

It is proposed to hire accommodation for the Operating Crew of Air India (merged entity of erstwhile Indian Airlines/Air India) having a brand name Air India in a hotel category Five Star/Four Star at Riyadh with effect from 16 March, 2012.

 

GENERAL TERMS & CONDITIONS

 

1. Air India’s present requirement is approx. 8 rooms per day for the accommodation of Operating Crew. The number of rooms may increase /decrease depending on the pattern of operations and the type of aircraft.

 

2. The hotel is required to bid for the total room requirement. In case the hotel is not able to bid for the total room requirement for whatever reasons, the hotel may indicate the maximum rooms the hotel can provide to Air India for Crew layover accommodation. Air India may at its discretion, accommodate crew in more than one hotel in case one hotel is unable to provide all the rooms required.

 

3. The billing is to be done on the actual utilization of rooms on a 24 hours check out basis following the pattern of back to back.

 

4. Pattern of operations will be given to the hotel at the time of signing the contract and in case of reduction/increase of rooms, Air India will advise the Hotel suitably.

 

5. The hotel should specify the applicable rates/charges in case of overlapping by indicating the charges hourly/slab level.

 

6. Room & Breakfast Charges- The quote should be for the room, inclusive of breakfast by indicating the value of the breakfast separately and applicable taxes.

 

7. Porterage Service- All crew baggage shall be collected from the crew transport on arrival and delivered to the rooms and collected from the rooms to the crew transport during departure.

 

8. Laundry Facility- The hotel should indicate the availability of Laundry/ Pressing facility. Laundry/Pressing facility of one set of uniform per stay should be complimentary as a part of package.

 

9. Crew Transportation- The hotel will arrange transportation from hotel to airport and vice versa for the crew pick up and drop from the respective airport as a part of package.

 

10. Cash Float- Allowances to be disbursed to crew Members in cash in Local Currency. A deposit will be maintained with the hotel by Air India and reimbursed on a fortnightly basis as per the requirement.

 

11. The Health Club- Should be adequately equipped with the latest equipment and should be made available to the crew on a complimentary basis.

 

12. Contract Period -

a)      The contract shall be at least for a period of one year and /or two years and /or three years with an exit clause.

b)      The contract period could be extended for a further period of one year on the same rates, terms and conditions if mutually agreed with an exit clause.

 

13. Exit Clause-

a)      The agreement can be terminated with 60 days notice by either party without assigning any reason.

b)      Unless both the parties have mutually agreed for an extension, the contract stands automatically terminated on its expiry date and no notice of termination will be required.

 

14. Terms of Payment- Bills will be raised monthly on actual occupancy basis by the Crew. Invoices would be submitted to Air India office and will be settled within 30 days from the date of receipt of the bills.

 

15. Force Majeure- Air India will be exempt from obligations of prompt notification is given in the event of suspension of flights/operations to the station ,change in Crew layover pattern, circumstances or causes beyond the control of either of the parties.

 

16. Any additional facilities for the Crew such as Crew lounge with the facility of tea/coffee/shuttle service for popular malls (City Centre)/ complimentary fruit baskets/mineral water/tea or coffee making facilities/daily newspapers/ number of complimentary local telephone calls or any other facilities as a part of the package may clearly be indicated.

 

17. Mode of Submission of Tender- The tender should be submitted in a Two Bid System i.e. in two separate sealed envelopes as follows:

 

Envelope No.1 containing the Technical Bid duly super–scribed as “Technical Bid” and name of the Hotel. If may please be noted that any mention of financial details in this envelope will render the offer invalid.

 

Envelope No. 2 containing the Financial Bid in the prescribed format, duly super-scribed as “Financial Bid” and Name of the Hotel.

 

The above arrangement is necessary, as these two separate sealed envelopes will be opened at two different times.

 

Both these sealed envelopes i.e. Envelope No.1 & Envelope No. II should be placed in a single large sealed envelope, duly super-scribing NAME OF THE HOTEL and TENDER FOR CREW LAYOVER ACCOMMODATION AT RIYADH. This envelope should be submitted by 31 January, 2012 to the following address:

 

 

 

 

 

The Manager,

Air India,

Kanoo Tower.

King Abdul Aziz Road,

Riyadh.

 

or by Post

 

Air India,

Kanoo Tower,

P.O.Box: 753

Riyadh-Saudi Arabia

11421.

 

18. In case of any deviation in submitting the quotes as prescribed or any overwriting or incomplete tenders, the quotations will be rejected.

 

19. Air India reserves all the rights to accept or reject or put the entire process aside without assigning any reason whatsoever.

 

 

Thanking and assuring you of our best services at all times.

 

 

 

 

 

 

                                                                                                                                   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(To Be Enclosed in Envelope No. 1)

 

TECHNICAL SPECIFICATIONS FOR SELECTION OF

LAYOVER HOTELS FOR CREW AT NAME OF STATION

 

 

NAME OF THE HOTEL :

 

SR. NO.	REQUIREMENTS	AVAILABLE	NOT AVAILABLE	REMARKS
1.	Rating of Hotel should be 5 Star/ 4 Star or Equivalent
2.	a) 24 hours check-in/ check-out facility b) Availability of Coffee Shop Service c) Adequate Internal Security d) Doctor available on request
3.	The hotel should be located in safe areas and within 60 minutes drive time from the Airport even during the peak hours
4.	The hotel should have facility of providing Indian Food (Veg. And Non-Veg) either in the hotel or such facility should be available in the vicinity of the hotel except in cities where such facilities is not easily available
5.	The hotel should have adequate health club facilities
6.	The hotel should have the facility of porterage from crew transport to the rooms and back
7.	Availability of laundry/ pressing facility
8.	Crew Lounge #

 

# Crew Lounge :

a. The hotel should indicate the availability of additional room to be used as an exclusive Crew Lounge.

b. Non-availability of Crew Lounge would not lead to disqualification.

 

 

 

 

 

Date :                                                                          Name & Signature with Rubber Stamp of

                                                                                                The Authorised Signatory

 

 

 

 

 

 

 

(To Be Enclosed in Envelope No. 2)

 

FINANCIAL BID

CREW LAYOVER ACCOMMODATION AT NAME OF STATION

 

You may complete the columns of one year and/ or two years and/or three years contract:

 

 

                                                                                                            Rate Per Room/ Per Day

NAME OF THE HOTEL :

 

Sr. No.	Item	1st Year	2nd Year	3rd Year
1.	Room Rate
1.a	Applicable Taxes
2.	Rate for Full American Breakfast
2.a	Applicable Taxes
3.	Porterage charges (incl. of taxes)

 

TOTAL

1+1a+2+2a+3

 

 

4. Additional Information: Separate Transportation for Cockpit crew and Cabin Crew is required

 

Whether the hotel provides transportation to/from Airport                                       YES/ NO

 

If YES please furnish the following :

 

a. Cockpit Crew

1. Is transportation complimentary                                                                       YES/ NO

2. If transportation is NOT complimentary then specify the charges for the following :

   

    Transport Charges : Airport – Hotel – Airport                                        

    Car for 2 crew members                                                                                  ________

 

 

 

The above rates should be quoted both in figures and words.

 

 

 

 

 

Date :                                                                           Name & Signature with Rubber Stamp of

                                                                                                The Authorised Signatory