AIR
INDIA LIMITED
From :
Regional Manager – Asia
Pacific
Air India
Room No. 4401, 44/F,
Hopewell Centre,
183 Queen’s Road East
Wanchai. Hong Kong
Sub.: Crew Layover Accommodation at HONGKONG
It
is proposed to provide accommodation to the Crew of National Aviation Company of India Limited (Air India) in Five Star or Four Star or
equivalent Hotels at Hong Kong with effect from 1st April, 2010.
GENERAL TERMS & CONDITIONS
1. Air India’s
present requirement is approximately 20 rooms per day for the
accommodation of Cockpit crew/Cabin Crew. This may increase/decrease depending
on the flight pattern of operations and the type of aircraft.
2. The hotel is required to bid for the
total room requirement. In case the hotel is not able to bid for the total room
requirement for whatever reasons, the hotel may indicate the maximum rooms the
hotel can provide to Air India for Crew layover accommodation. Air India may at
its discretion, accommodate crew in more than one hotel in case one hotel is
unable to provide all the rooms required.
3. Air-India
will be billed on the actual rooms utilised on a 24-hours check out basis.
No overlapping charges would be applicable for a
check out exceeding 24 hours by 4 hours due to flight delays/exigencies etc. In
the event of check out exceeding four hours but up to eight hours 50% of the
room rent will be payable. After eight hours full rate will be applicable.
4. Pattern of operations will be given to the hotel at the
time of signing the contract and in case of reduction/increase of rooms,
Air-India Ltd. will advise the Hotel suitably.
5. Room & Breakfast Charges –
The room rate should be inclusive of breakfast and internet, further giving
breakup of room rate, breakfast rate, internet charges, applicable taxes (if
any), etc.
6. Porterage Services –
All crew baggage shall be collected from the crew bus on arrival and delivered
to the rooms and collected from the rooms to the crew bus during
departure.
7. Laundry
Facility – The Hotel should indicate the availability of Laundry/Pressing
facility.
15.
Validity of financial bids:
i.
The price quoted in the
financial bid should be valid for a period of 90 days from the date of opening
of the financial bid.
ii.
The financial bids of
only those short-listed Hotels that have qualified in the technical evaluation
will be opened. The decision of NACIL (Air India) on technical bid evaluation
will be final. Only the short-listed Hotels on technical evaluation will be
advised of the date of opening of the financial bids.
iii.
The Contracted rates
for crew lay over accommodation would be applicable to other
officials/executives of the Company while on official visit to the station and
the passengers of delayed and cancelled flights. In the event of
non-availability of committed rooms to the crew for whatsoever reason,
alternate accommodation is to be arranged by the Hotel in other Hotels / Rooms
of a comparable standard. If the Hotel is not able to arrange for the alternate
accommodation, the Company may arrange the accommodation and debit the
difference in cost to the Hotel along with penalty, if any.
iv.
NACIL (Air India) reserves
the right to reject all or any of the Tenders at any stage without assigning
any reasons whatsoever and the decision of NACIL (Air India) on the matter will
be final and binding on the parties.
v.
Conditional Offer will
not be accepted.
vi.
Any deviation in
submitting the tenders as prescribed or any incomplete tenders are liable for
rejection. Quotes should be submitted
in the Financial Bid format both in words and figures. In case of any variation or correction, the
quote given in words will be taken for evaluation and award of contract.
vii.
Your quotation shall
also be rejected in case of the following:-
a) Quotation
received after due date and time.
a. Only
single bid i.e. Technical or Financial bid received.
b. Quotation
received by fax/email.
c. Quotation
received unsigned.
d. Quotation not received in separate sealed
envelopes.
viii.
Jurisdiction: In
respect of any matter arising out of this contract, the Courts of Law in India shall have the exclusive
jurisdiction and both the parties submit to the said jurisdiction.
ix.
Criteria for
shortlisting hotels:
i)
The hotel should be 5
or 4 star or its equivalent.
ii) It should have 24 hours room or coffee shop.
iii) Adequate internal security.
iv) Doctor available on request.
v) The hotel should be located in a safe area.
vi) The hotel should offer health club facility.
vii) The hotel should provide porterage from crew
transport to the rooms and vice versa.
viii)
Availability of laundry
facility.
(x)
Arbitration: Any dispute or difference whatsoever arising between the
parties out of or relating to the construction, interpretation, application,
meaning, scope, operation or effect of this contract or the validity or the
breach thereof, shall be settled by conciliatory arbitration in accordance with
the Rules of Arbitration of the “Scope Forum of Conciliation and Arbitration”
and the award made in pursuance thereof shall be binding on the parties.
(z) Additional facilities required without
any additional payment, but to cover
within the quoted room rates.
i)
24 hours Room Service
facility.
ii)
Provision of mineral
water.
iii)
Provision of tea/coffee
in the room/bed tea.
iv)
Free local telephone
calls.
v)
Provision of
newspapers.
vi)
Adequate internal
security
vii)
Medical Practioner to
be available on request.
vi) Crew lounge with all standard facilities
including internet facility.
Due to any
reason, if you do not wish to participate in the tender, you are requested to
convey your regret by fax on our fax No. (852) 2522 2261 or email:
d.kishore@flyairindia.com.hk, quoting the tender reference.
16. Mode
of Submission of Tender – The tender should be submitted in a Two Bid
System i.e. in two separate sealed envelopes as follows:
Envelope No.I containing the
Technical Bid, duly super-scribed as “Technical Bid” and Name of the
Hotel. It may please be noted that any
mention of financial details in this envelope will render the offer invalid.
Envelope No.II containing the
Financial Bid in the prescribed format, duly super-scribed as “Financial Bid”
and Name of the Hotel.
The above arrangement is necessary as these two separate
sealed envelopes will be opened at two different times.
Both these sealed envelopes i.e. Envelope No.I &
Envelope No.II should be placed in a single large sealed envelope, duly
super-scribing NAME OF THE HOTEL and TENDER FOR CREW LAYOVER ACCOMMODATION AT Hong
Kong. This envelope should be then submitted to The Station Manager, at
the following office or before 10th
March 2010.
Regional
Manager – Asia Pacific
Air
India Room No. 4401, 44/F, Hopewell Centre,
183
Queen’s Road East,
Wanchai.
Hong Kong.
E-mail:
d.kishore@flyairindia.com.hk
